Call for Session Proposals


October 6 + 7

Rhode Island Convention Center, Providence, RI


Proposal Submission Deadline: July 1st

Submit Proposals: Click Here to Submit


Share your expertise and experiences in planning, development, and related fields by submitting a session proposal for the 2022 Southern New England American Planning Association (SNEAPA) Planning Conference. The Rhode Island Chapter of the American Planning Association (APA-RI), in collaboration with the Massachusetts and Connecticut Chapters of the American Planning Association, is hosting this annual event at the Rhode Island Convention Center in Providence, RI on October 6th and 7th, 2022.

The SNEAPA Conference attracts up to 700 planners, engineers, architects, landscape architects, academics, students, and other professionals in the public, private, institutional, and non-profit sectors from Connecticut, Massachusetts, Rhode Island, and the surrounding regions.

Session Proposal Format

We seek session proposals that will provide attendees with knowledge and skills necessary to apply best practices in planning, design, and public engagement. Priority will be given to sessions that are engaging to the audience and provide hands-on training and skill-building. In addition to general sessions that will be widely-applicable and interesting to our attendees, are interdisciplinary in nature, provide participants with an opportunity to build their professional skill set, or are new and exciting with a focus on current trends in planning.

The Call for Sessions is extended to proposals for mobile workshops in and around Providence. Mobile workshops can include walking tours, bike tours, visits to successful planning projects or any other workshop that can be interesting and engaging while providing professional development opportunities.

Session Relevance

All session proposals shall offer a professionally-relevant learning experience to planners, students, and other professionals interested in local or regional planning, community engagement, infrastructure, and regulatory process. Certified planners will look to your session for a specific educational opportunity that can be used for AICP Certification Maintenance (CM) credit. If you feel your session would also qualify for another organization’s continuing education program, please include that in your proposal.

Session Length

Proposals should be designed for a 75-minute session. However, some 60- or 90-minute sessions may be available on a competitive basis.

Session Proposal Review Criteria

Proposals will be reviewed on their:

  • Creativity and strength: The Conference Committee is seeking new and exciting sessions that have not been presented at recent planning conferences.
  • Completeness: Incomplete session proposals will not be accepted or reviewed. If you are proposing an interactive session, please be sure to include all the details.
  • Relevance to conference theme, current planning trends, and professional skill-building.
  • Diversity, quality, and relevant background of presenters: The Conference Committee seeks multidisciplinary sessions with presenters from multiple professions and/or organizations.
  • Applicability of topic to all three states (with the exception of sessions submitted as Local Interest): Sessions should provide information and learning objectives that are relevant to a wide array of conference attendees.
  • Educational objectives: With very few exceptions, sessions should be eligible for AICP CM credits. Sessions that meet the educational objectives of another professional certification program are encouraged.
  • Session format/audience participation/engagement: All session formats will be considered, but we hope to go beyond an hour of PowerPoint presentations with Q and A.

Session Proposal Content

Proposals will be judged on quality and completeness. Proposals must include the following information:

1.     Title: A short, interesting title that accurately reflects the focus of your session.

2.     Topic: Please choose one of the following topics:

  • Law or Ethics
  • Mobile Workshop: If you have a mobile workshop idea in mind, please email us at ASAP so we can work with you on logistics and planning!
  • Affordable and Market Rate Housing
  • Community Engagement and Public Participation
  • Economic Development/Finance
  • Environmental, Energy, or Infrastructure Planning/Permitting
  • Land Use or Zoning and Ordinances/Bylaws
  • Municipal Planning (Including Small Town/Rural Planning)
  • Natural Resource Preservation/Conservation
  • Social Justice, Equity, and Diversity
  • Transportation/ Transit Planning
  • Other (please provide)

3.     Abstract: Provide a short summary that clearly identifies the background, methods, outcomes, and conclusions of your session. Please indicate if it is endorsed by a Division. (200 word limit)

4.     Outline: Provide an outline of your session identifying major topics, subtopics, and which speaker(s) are responsible for presenting the content. (200 word limit)

5.     Takeaways: Clearly define what information, concept, or idea you want your audience to take away from your session. Identify why this information is relevant and important for your audience to know. (60 word limit)

6.     Presentation Format: Define the format of the session (workshop, panel, hands-on, etc.) and explain how your session will engage the audience. If you are proposing an interactive or hands-on session format, please clearly specify what type(s) of engagement or activity attendees will participate in. Indicate presentation length and any specific requests for the room layout, equipment, or materials. All rooms will have microphones, projectors, laptop computers, screens, and internet access (though wi-fi strength for video streaming is not guaranteed). (100 word limit)

7.     AICP Certification Maintenance (CM) Criteria: Describe how your session offers a professionally-relevant learning experience and meets the educational needs of a typical AICP-Certified planner. Sessions must meet the CM Eligibility Criteria: 1) Activities must (a) meet a planning related objective, (b) be unbiased and non-promotional, and (c) communicate a clearly identified educational purpose or objective; 2) Activities must (a) be led by one or more experts on the subject matter discussed, (b) use learning methodologies and formats that are appropriate to the activity’s educational purpose, (c) involve the use of materials that do not include proprietary information, and (d) be timed in a manner consistent with the time for which the activity was registered for CM credit (75 minutes = 1.25 CM credits) and that only the portion of the activity meeting CM criteria is registered for CM credit (300 word limit)

8.     Other Professional Certification: If applicable, explain how your session meets the educational requirements of another professional certification program (such as ASLA, AIA, PE, LEED AP etc.).

9.     Session Organizer / Conference Contact: Identify the organizer of your session. This person will be SNEAPA’s contact for your session and will be responsible for submitting your session presentation before the conference. Provide name, organization, email address and phone number for Contact. If this is a division-sponsored session, please provide contact information for the appropriate Division(s) Chair.

10.     Contact Information for Session Presenters: Provide each presenter’s name, title, organization, professional credentials (AICP, PE, AIA, LEED AP, etc.), email address, and phone number. If the presenter’s professional credentials are not listed here, they will not be listed in the conference program or on the SNEAPA website.

11.     Presenter Biographies: A short biography is required for each presenter (100 word limit per presenter)

Notes and Requirements for Speakers/Presenters

All speakers and presenters MUST register for the SNEAPA Conference. Presenters who attend the conference only to present their session will not be charged a registration fee. Unfortunately, we cannot include meals, any other sessions, or other conference-related activities or expenses for presenters who do not pay for the conference.

SNEAPA is not responsible for handouts, shipping, handling, or storage of materials while at the conference or for any lost or stolen materials or equipment. SNEAPA does not reimburse speakers for parking or any other conference-related expenses.

Submission of Session Proposals

The deadline for submitting proposals is July 1, 2022. Late or incomplete proposals will not be accepted. The Committee asks that you submit session proposals online here. Questions can be emailed to